Some entrepreneurs outsource their accounting for professionals to keep records and submit reports. This is a normal situation. But sometimes unknown people submit reports. (scammers use business) This is an abnormal situation that can cause problems. We will tell you how this happens and what to do for protection.
How does the system work and where is the weak point?
The system works in such a way that the business independently reports the tax amount of tax payable. Entrepreneurs keep records, submit declarations and indicate there how much they owe. After that, the tax authorities compare the figures with each other and sometimes with their own data. Fraudsters can use this approach for their own purposes, that is, inform the Federal Tax Service that your company must pay the wrong amount that you received. Let’s analyze the situations, who benefits from it.
Example 1. Reports are submitted by competitors
For example, the companies “Romashka” and “Strawberry” do business in the same area. At some point, berry entrepreneurs send a declaration to the Federal Tax Service that flowers must pay income tax of 1 million rubles.
At the same time, “Romashka” has already reported and paid the real tax in the amount of 25 thousand rubles. Tax authorities record arrears on the basis of the “new” reporting. One fine day “Romashka” sees that the money is blocked on the accounts, there is nothing to pay for the goods, the business actually stopped.
It will take some time to find out the circumstances, and the competitors from “Strawberry” at this time continue to work and win their piece in the sunny glade of the market.
Example 2. Fraudsters include companies in VAT schemes
When the next deadline for VAT reporting approaches, Telegram channels with proposals for “paper” value added tax are activated. These schemes always involve one or several real (living) companies.
If the entrepreneur does not follow the accounting or simply forgot about the company (he did not close the legal entity, but he also does not hand over the reporting), then the dealers take the details, issue an electronic signature and include the company in their schemes.
The sums in such frauds are always large. Therefore, at one point, the would-be business owner will see bailiffs on the doorstep who will demand to pay VAT for several million.
Example 3. Tax authorities execute the plan
There are rumors (we refuse to believe this, but publications constantly appear in the media that this is true) that some employees of the Federal Tax Service themselves submit reports for entrepreneurs in order to fulfill the tax collection plan. Then the entrepreneurs return the money, but this happens in the next quarter. And in this, the plan has already been fulfilled, and the employee is calmly receiving his bonus.
How is this technically possible?
The black market has not gone anywhere despite government control. An electronic signature can be made through some certification authorities that do not ask for originals of documents and accept scans.
Company details are regularly sold in instant messengers and social networks. Information is leaked by bank employees or hackers. This data is taken by fraudsters and used for their own purposes. Because near any tax office it is easy to find signs of offices that proudly call themselves “Accounting outsourcing” or “Tax advice”. In fact, they submit any reports at the request of clients, without much bothering themselves with checking the accuracy of the numbers and the authenticity of the powers of attorney.
Unfortunately, some tax officials also take part in the schemes. It is no coincidence that information appeared last week that searches are being carried out in the offices of the Federal Tax Service.
How to protect your business from other people submitting reports?
Similar cases occur with entrepreneurs who do not pay due attention to accounting. The approach “I have an accountant and I don’t want to know anything about accounting” – inevitably leads to sad consequences. We never tire of saying that accounting is needed primarily by business, and not by regulatory authorities. If you follow the accounting, you will immediately notice the reports that were not submitted. In this case, you need to send the correct report with a larger correction number and this will solve the problem.
In addition, regularly check with the Federal Tax Service. We recommend that you do this at least once a quarter so that you know how much you owe the tax. This is a simple and effective technique to protect your business from unpleasant surprises from the tax authorities.
And protect your data. Install an antivirus on your computer, do not go to suspicious sites and do not open links. Control access to digital signatures.